1. Teams of reference

In these terms and regulations for participation in KOREA INTERNATIONAL LIVESTOCK EXPO 2023, the term “exhibitor” shall include all employees, servants and agents of any individual company, partnership firm of organization who have applied for space and paid for the purpose of exhibiting.

The term “exhibition” shall mean ‘KOREA INTERNATIONAL LIVESTOCK EXPO 2023’.

The term “organizer” shall mean Ministry of Agriculture, Food and Rural Affairs (MAFRA), Korea Poultry Association, Korea Pork Producers Association, Hanwoo Association, Korea Dairy & Beef Farmers Association, Korea Duck Association and Korea Association for Livestock Housing & Environment Machinery.

2. Application for participation

All applications for participation shall be made on the prescribed application form which shall be submitted to the representatives of the organizers.

The contract shall be established when the exhibitor submits the application from duly signed and pays the organizer 50% of the space and/or shell stand costs. The organizer, However, may defer or refuse the acceptance of an application in the event that sufficient space is not available or the announced exhibit is considered by organizer not germane to the exhibition.

3.Allocation of exhibit space

The organizers shall allocate the space in accordance with the order of application, size of the space applied for, the nature of the exhibits or in the manner the organizers deems fit.

The organizers shall reserve the right to change the location and/or the size of the space allocated to the exhibitor at any time prior to the commencement of the build-up of the exhibition, should exceptional circumstances demand, and the exhibitor shall have no claim for compensation as a result of the changes.

4. Use of exhibit space

Exhibitors are bound to exhibit their announced products and to staff the exhibit stands with competent personnel during the whole period of the exhibition.

All exhibits must be in accordance with the description on the application form and be related to the theme of the exhibition. Direct sale without permission of the organizers is strictly prohibited. If the exhibitor violates the aforementioned rules, the organizers can stop the exhibitor’s activity, remove his/her exhibits or order the dismantling of his/her booth. In this case, the participation fee shall not be refunded and the exhibitor will have no claim for compensation.

The organizers reserves the right to refuse admittance to the exhibition to any person.

Exhibitors are not allowed to sublet space allotted to them to other parties, either wholly or in part, without the written consent of the organizer.

Modifications, including decorations such as painting the floor, ceiling and pillars, will not be permitted, and consequent damage to the exhibition hall shall be compensated to the organizer by the exhibitor.

5. Terms of payment

50% deposit of the participation fee and/or relevant stand charges must be paid at the time of application by the exhibitor. And the balance shall be paid not later than July 17, 2023

The participation fee should be paid by the due date. Otherwise the organizer has the right to cancel the contract, and in that case, the paid participation fee will not be refunded.

6. Breach of contract and withdrawal by exhibitor

In the event of abandonment or rejection of all allocated space, the organizer has the right to cancel the exhibitor’s application. In this case, the participation fee already paid will not be refunded, unless abandonment or rejection of allocated space was a result of irresistible force.

In the event of partial abandonment or rejection of the allocated space, the exhibitor shall forfeit the application fee already paid for the abandoned or rejected space, unless the act of withdrawal was a result of irresistible force. And if the participation fee has not been paid fully, the exhibitor shall pay the remaining amount of the participation fee by the due date for all the space initially applied for.

7. Penalties regarding exhibit cancellation or size reduction

If the exhibitor decides to withdraw from the exhibition or reduce the size of their exhibition after they have submitted their participation application and contract, the exhibitors must pay the following penalties. If the exhibitor has already paid the exhibition fee, it will act as the penalty fee. However, if the paid amount is less than the required penalty, the exhibitor will be required to pay the remaining fees, and if the paid amount is more than the penalty fee, the difference shall be refunded.

If withdrawn before June 28, 2023, 30% of the participation fee (of the reduced booth) has to be paid as penalty

If withdrawn between June 29, 2023 to August 6, 2023, 50% of the participation fee (of the reduced booth) has to be paid as penalty

If withdrawn after August 7, 2023, 100% of the participation fee (of the reduced booth) has to be paid as penalty

8. Cancellation and changes of the exhibition

In the event of the cancellation of the exhibition by the organizer, The participation fee paid will be refunded. In this case, the exhibitor cannot demand any payment from organizer for damages. But if the cancellation was caused by irresistible force, the fee will not be refunded. The irresistible force means that are not within the control of the organizer, such as emergency situations related to public health, natural disasters, livestock diseases or epidemics, acts or regulations of the state or local public corporation. The organizer reserves the right to change the venue and duration of the exhibition if exceptional circumstances demand. In the case, the fee paid will not be refunded and the exhibition shall have no claim for compensation as a result of the changes.

9. Construction and decoration of stand and display

All exhibitors must complete their construction and/or decoration, move in and display their exhibit by the time stipulated by the organizers.

10. Movement of exhibits and stand fittings

Exhibitors shall remove all exhibits and stand fittings from the exhibition hall within the period stipulated by the organizers and indemnify the organizers against any cost incurred by reason of delay or damage to the exhibition hall.

11. Security, risk and insurance

The organizers shall take all reasonable security precautions in the interests of exhibitors and visitors.

The exhibitors shall be held responsible for any loss or theft of, or damage to exhibits, stand fittings or any article belonging to the exhibitor during the construction, exhibition and dismantling periods.

In the event that the exhibitor intentionally or negligently causes a fire, theft, breakage or any other accidents inflicting damage to the organizers or others, the exhibitor shall be responsible for damages. The exhibitor shall be responsible for insuring the goods exhibited

12. Fire regulations

Materials used in stands, display and construction must be properly fire-proofed in accordance with Korea’s fire safety regulations.

The organizer has the right, should circumstances necessitate, to make changes in the exhibitor’s stand in the interest of fire control.

13. Supplementary clauses

Whenever necessary, the organizer shall have the right to issue supplementary regulations in addition to those in the terms and regulations for participation in KOREA INTERNATIONAL LIVESTOCK EXPO 2023 to ensure smooth management of the exhibition.

Any additional written regulation instructions shall become a part of the terms and regulations for participation in the KOREA INTERNATIONAL LIVESTOCK EXPO 2023 and they shall be binding on the exhibitors.

The exhibitor shall also observe the regulations for management of the exhibition halls of EXCO(Daegu, S.Korea)

14. Arbitration of disputes

Any dispute, difference, or question which may arise at any time hereafter between the organizer and the exhibitor touching on the true construction of these terms and regulations for participation or the rights and liabilities of the parties hereto shall be settled by arbitration in accordance with the commercial arbitration rules of the Korean Commercial Arbitration Board in Seoul, Korea. The ruling of the above arbitration shall be final and binding upon both parties.